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Overview

Follow these best practices to create voice agents that sound natural and achieve your business goals.

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Conversation Design

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Keep Greetings Short

Your agent’s opening should be brief and clear:

Good

“Hi, this is Sarah from Acme Corp. How can I help you today?”

Avoid

“Hello and welcome to Acme Corporation, the leading provider of innovative solutions. My name is Sarah, your virtual assistant, and I’m here to help you with any questions you might have about our products and services…”
Rule of thumb: Keep greetings under 30 words.

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Use Natural Language

Write how people actually talk, not how they write:

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Handle Silence Gracefully

If the caller doesn’t respond:
  1. First prompt: “Are you still there?”
  2. Second prompt: “I didn’t catch that. Could you repeat?”
  3. After 3 attempts: Offer to call back later

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Plan for the Unexpected

Your agent should handle:
  • Off-topic questions: Politely redirect to the main purpose
  • Unclear responses: Ask for clarification naturally
  • Frustrated callers: Acknowledge and offer to transfer to a human

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Voice & Tone

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Match Your Brand

Your agent’s personality should reflect your company:
  • Professional services: Formal, clear, efficient
  • Consumer brands: Friendly, warm, conversational
  • Tech companies: Helpful, knowledgeable, patient

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Avoid Robotic Patterns

Callers quickly disengage when they realize they’re talking to a bot that sounds like a bot.
Tips for natural-sounding agents:
  • Vary sentence length
  • Use contractions (“I’m” instead of “I am”)
  • Add brief acknowledgments (“Got it”, “Sure thing”)
  • Pause naturally between topics

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Technical Best Practices

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Test Before Launch

Always test your agent using Looptalk before going live:
  1. Test the happy path (ideal conversation)
  2. Test edge cases (confused caller, wrong answers)
  3. Test with background noise
  4. Test with different accents/speaking speeds

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Monitor and Iterate

After launch:
  • Review call recordings regularly
  • Track completion rates
  • Note common failure points
  • Update the workflow based on real data

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Set Realistic Expectations

Voice AI works best for:
  • ✅ Structured conversations with clear goals
  • ✅ Information collection and verification
  • ✅ Appointment scheduling
  • ✅ FAQ handling
Consider human handoff for:
  • ❌ Complex negotiations
  • ❌ Emotional support situations
  • ❌ Highly technical troubleshooting

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Quick Checklist

Greeting is under 30 words
Language is conversational, not formal
Silence and confusion are handled
Agent can gracefully hand off to humans
Tested with Looptalk before launch

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Next Steps